Before you send it, check how it may land.
A good attendance letter should help a parent understand the concern, know what support is available, know who to contact and understand what happens next.
This tool is a communication quality checker, not legal advice.Schools should still follow their attendance policy, statutory duties and local processes.
Quality result
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0/100
Quality checks
What is working well
What I would improve before sending
Potentially unhelpful wording
Suggested replacement phrases
Cleaner suggested version
This is a communication rewrite, not a substitute for checking legal/process accuracy.
DfE communication principles built into this checker
- Lead with support and collaboration.
- Use human, straightforward language.
- Focus on the child and their experience rather than school metrics alone.
- Give clear, practical information families can act on.
- Name who the parent should contact and what happens next.
- Recognise effort and improvement where appropriate.
- Adapt tone and communication for SEND and other family circumstances.
- For formal stages, stay factual and unemotional and avoid enforcement language before it is needed.